Medication stock management with RFID at Clínica Luisa Pérez

Efficient medication administration is fundamental in any medical institution. At Clínica Luisa Pérez, deploying a system of RFID cabinets developed by Kyubi Medical has optimised medication inventory control, enabling full traceability and significantly improving safety and efficiency in medication administration.

1. Initial challenges

Before the RFID system was deployed, Clínica Luisa Pérez faced challenges such as:

Stock control errors caused by manual processes.
No real-time visibility of medication inventory, which delayed administration and replenishment.
Difficulty tracking high-risk medication, increasing the possibility of improper use or losses.

2. Solution: smart RFID cabinets

Kyubi Medical proposed a solution based on RFID technology, installing smart cabinets in which medication is stored. Each medication carries an RFID tag, allowing it to be identified and tracked automatically.

The RFID system at Clínica Luisa Pérez includes:

Identification of each medication with an RFID tag holding data such as name, batch and expiry date.
Smart cabinets that read and update the inventory in real time every time a medication is taken out or returned.
Real-time monitoring of medication as it moves around the clinic.

3. Management and traceability process

Removing medication

Medical staff such as nurses and pharmacists identify themselves with their RFID card to access the smart cabinet. The system automatically registers the medication removed and updates the inventory.

Tracking during use
The RFID antennas installed in key areas of the hospital make it possible to follow medication in real time as it moves from one place to another, providing full traceability from the cabinet through to administration to the patient.

Use and return
If a medication is not used, it is returned to the RFID cabinet and stock is updated immediately. This ensures unused medication is available for future patients without delay.

4. Results achieved

Deploying the RFID cabinets brought key benefits, such as:

Full traceability of every medication at all times.
Fewer errors thanks to automatic recording of check-outs and check-ins.
Improved efficiency by freeing staff from manual administrative tasks.
Control of high-risk medication, ensuring continuous availability.

5. Key functions of the RFID system

Real-time inventory: automatic update every time a medication is taken out or returned.
Automatic alerts: notifications for low stock or medication approaching its expiry date.
Full traceability: every medication movement is tracked, from storage through to administration.

6. Conclusion

Clínica Luisa Pérez has seen a significant improvement in medication management thanks to the deployment of Kyubi Medical’s RFID cabinets. The system has optimised medication availability, reduced errors and increased patient safety, guaranteeing that critical medication is always available when needed.

This project marks a milestone in the automation of hospital processes, demonstrating that RFID technology is key to improving efficiency and safety in medication management.

RFID for advanced healthcare traceability